Transportation Calculator

Calculate guest transportation needs and costs for shuttles, buses, or car services between hotels, ceremony, and reception venues.

Results

Visualization

How It Works

Guest transportation typically costs $500-$2,500. Providing shuttles prevents drunk driving, reduces parking needs, and ensures guests arrive on time. Most popular for weddings with separate ceremony and reception venues.

The Formula

Total Cost = Vehicles Needed x Hourly Rate x Hours + 18% Driver Tip
Vehicles Needed = Ceiling(Guests / Vehicle Capacity)

Variables

  • Capacity — Van: 14, Shuttle: 24, Trolley: 30, Coach: 56
  • Hourly Rate — Van: $100, Shuttle: $150, Trolley: $200, Coach: $250

Example

80 guests, shuttle buses, 5 hours: 4 shuttles x $150/hr x 5 hrs = $3,000 + $540 tip = $3,540 ($44/guest).

Tips

  • One large coach bus is often cheaper than multiple smaller vehicles
  • Schedule pickups 30 min apart so drivers can make multiple trips
  • Post the shuttle schedule on your wedding website
  • Rideshare codes (Uber/Lyft) can be cheaper for small groups

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